SDG Cities RFI Evaluation Consultant

Request for Information: SDG Cities Project Evaluation & Impact Measurement

SDG Cities RFI Evaluation Consultant

Contact:

SDG Cities Project Co-Leads

Emily Hansen, 10C Shared Space – [email protected]

Luis Patricio, Pillar Nonprofit Network – [email protected]

Background Information

In April, 10C Shared Space in Guelph and Pillar Nonprofit Network in London launched a new project, SDG Cities: A holistic approach to activating SDGs in mid-sized communities for long-term impacts.  

With a focus on people, planet and profit, the Sustainable Development Goals (SDGs) put forward by the United Nations in the 2030 Agenda for Sustainable Development have been at the heart of much of the work of both 10C and Pillar Nonprofit, and their respective members, since their beginnings.

SDG Cities will enable these two mid-size cities, Guelph and London, to increase the number of people and organizations actively using and contributing to the Sustainable Development Goals (or SDGs). The project will develop supports, policies, and practices by working directly with multiple stakeholders in the change ecosystem, including funders, businesses, social enterprises and the non-profit sector. Through knowledge-sharing, story-telling and community connection, this project will help to increase awareness of SDGs within these communities. The project team will also work directly with enterprises and organizations to incorporate SDGs and impact measurement practices into existing and future structures and networks, working toward long-term systems change.

Education, incentives, pilot measurement strategies, and an SDG Cities Incubator will be used to leverage global and national best practices to generate a replicable mid-size SDG model that can be scaled to other Canadian cities and communities. 

About 10C Shared Space: 10C is the hub for community changemakers in Guelph-Wellington. We are a not-for-profit social enterprise working to create platforms (physical, virtual, networks and financial) for those working across sectors and engaging in collaborative environmental, social community development work to improve our community. 

10C uses placemaking, social enterprise, social finance, social innovation – and food – to create new ways to connect, collaborate and share resources. With approximately 200 members working across all social change sectors, 10C and its members play a strong role in building on our region’s reputation as a leader in sustainability, innovation and vibrant community engagement.

About Pillar Nonprofit Network: Pillar Nonprofit Network is based in London, Ontario and strengthens individuals, organizations and enterprises invested in positive community impact. We support nonprofits, social enterprises and social innovators by sharing resources, exchanging knowledge and creating meaningful connections across the three pillars of nonprofit, business and government. We believe that a connected network sparks collaboration and a willingness to lean on each other to help build an engaged, inclusive and vibrant community.

Scope of Work and Core Deliverables

We are seeking an experienced evaluation consultant or team to develop and execute a project evaluation and impact measurement strategy, that will support the project team in the development of the project, for the duration of the SDG Cities project (2021-2024). Working with the SDG Cities project co-leads at 10C and Pillar, this individual or team will co-develop and execute the following tasks: 

  1. Create a developmental evaluation strategy and data collection tools that formalize the existing and emerging project goals, metrics and data collection needs.
  2. Develop and execute a plan for collecting, analyzing and using data, noting strengths and gaps. Clearly define which data can be collected by the project team.
  3. Design a reporting/presentation template that highlights strategic information outputs for each stakeholder group (i.e. funders, businesses, social enterprises and non-profits). Support the SDG Cities project team in the implementation of these reports on a quarterly basis. 
  4. Design, create and manage data collection tools for the project as a whole, including the main project activities. Analysis will take place on a quarterly basis based on the reporting requirements noted above. A mix of quantitative and qualitative methods (including stakeholder interviews) will be required. Core project activities include:
    • Cohort-based training (SDG Cities Academy)
    • Educational content and events
    • Awards and community outreach for SDG leaders
    • Symposium
    • Research partnerships
  5. Develop a change management system to document and guide the improvements and lessons learned throughout the project. Work with SDG Cities project team to shift and develop the project in response to stakeholder feedback and collected data.
  1. Funder reporting, as a core deliverable, will be prepared in collaboration with the SDG Cities teams at 10C and Pillar. Funder reporting includes the following core deliverables: 
    • Project evaluation strategy and reporting outline due February 28, 2022.
    • Data collection process for quarterly evaluation reports commencing January 31, 2022 and for ongoing project development as well as funder-requested reporting metrics. 
    • Final project evaluation report due March 31, 2024.

Work Period

The work period is expected to begin on December 1, 2021 and continue until March 31, 2024.  

Compensation

The SDG Cities project will compensate an evaluation consultant or team up to a maximum of $60,000 +HST for the total duration of the project.

Feedback and Performance Measurement

The selected evaluation consultant or team can expect clear and ongoing feedback throughout the project. Through written communication and meetings, the project and evaluation team will work together to ensure clear expectations around deliverables and timelines. We expect that the dynamic nature of this project and the structure of ongoing evaluation will require flexibility on the part of both the evaluator(s) and the project team.

Key Dates & Submission Deadlines 

RFI issued – August 30, 2021

Opportunity for questions – September 15, 2021 at 1 PM & September 22, 2021 at 1 PM.

Join the project leads for a one-hour, virtual opportunity to ask any questions about the project, RFI or selection process you might have. If you are interested in attending an info session please  RSVP to Emily at [email protected] by Friday, September 10th, 2021. A recording of the question and answer session will be sent to all those who RSVP whether they are able to attend live.

Deadline for LOI submission – October 6, 2021

Interested consultants or teams can submit a Letter of Interest (LOI) that includes an overview of their qualifications, relevant experience, and information about past projects/collaborations. LOI’s should be no longer than 5 pages. Please submit LOI’s to both project leads noted above.

Selection of shortlisted candidates – October 8, 2021

Based on information provided in the LOI, a maximum of 3 consultant(s) or team(s) will be invited to develop and submit a full project proposal. A complete project overview and outline of anticipated deliverables will be developed to further the scoping of work.

Deadline for submission of questions – October 20, 2021

Shortlisted proposals will have an opportunity to submit additional questions by email to the project team. The project team will provide comprehensive answers to all questions, submitted prior to this deadline to all shortlisted candidates.  

Deadline for submission of costed proposal – November 15, 2021

Final proposals must be received by the project team on or before 5PM this deadline. Proposals should be no longer than 6 pages. Please submit proposals to both project leads noted above.

Selection – November 22, 2021

All shortlisted candidates will be notified of the selection results.

Qualifications & Selection Criteria

The evaluation consultant or team should have deep experience with local-level data collection and analysis as well as working with non-profit organizations. Familiarity with the Sustainable Development Goals, social change, sustainability and community development are considered a strong asset.  

All qualifications will be weighed in the selection process, with priority given to the consultant who can provide a clear vision and picture of the project evaluation process and with experience matching to the project objectives. It is not necessary for the consultant or team to be based in Guelph or London, however, as stakeholder engagement is a key part of the developmental evaluation process, some priority will be given to those based in one of the cities or with a demonstrated familiarity with at least one of the locations.

The SDG Cities project team, 10C Shared Space and Pillar Nonprofit Network are committed to learning, equity and building a diverse community in which everyone has the opportunity to thrive. We welcome proposals from those with the knowledge and skills to productively work with diverse communities. We specifically encourage applications from those across race, ethnicity, gender, sexual orientation, socio-economic status, age, physical abilities and lived experiences.

For Evaluation Criteria for the LOI and full proposal phases see the full RFI here.