2022 Year in Review

Annual General Meeting

Tuesday May 30, 2023 | 4:00PM via Zoom (link sent out to attendees by email)

Agenda

1. Introduction & Attendance
2. Community Welcome
3. Review & Approval of the AGM Agenda (for the 2022 year in review) 
4. Review & Approval of 2022 AGM Minutes (for 2021 Year in Review)
5. Review of 2022 10C Board Meeting Minutes
6. 2022 10C Financial Statements Review & Context Setting presented by Murray Short from RLB with introduction from Kerry Daly, Past Board Chair and Board Finance Committee Member
7. Review & Add into Record 2022 Member List
8. 2022 Year in Review Board Report from Board Chair, Belinda Leach and Vice-Chair, Jess Haines 
9. Sharing 2022 Highlights, Challenges and Future Vision from Executive Director, Julia Grady and Associate Director Katie Baikie
10. 10C Incoming, Outgoing and Renewing Board Member Overview
11. Open Discussion

Detailed Agenda

Any linked pdf documents in the agenda below are available in other formats. Please email info@10carden.ca to request.

1. Introduction & Attendance

• Welcome and hello
• Please enter your name and organization (if applicable) in the Zoom chat
• Google Jamboard for your ideas, comments, and questions

2. Community Welcome

10C is located in the place that is today referred to by some as Guelph, Ontario. We are grateful to exist on the ancestral lands of the Attawandaron, Anishinaabe, and Haudenosaunee people and the treaty lands and territory of the Mississauguas of the Credit. We thank all of the people who have taken care of and continue to take care of the land. As visitors on the treaty lands of the Dish with One Spoon Covenant, we recognize the significance of this treaty and will work to uphold this agreement to take care of the land and its resources.

As placemakers, we strive to understand the challenges of the past and present, to learn, to unlearn and to take action to better understand our role in perpetuating systemic oppression and causing harm through colonialism, so that we may shape better ways of being as we walk along the path forward.

3. Review and Approval of the AGM Agenda (for the 2022 year in review) 

• Agenda as above
• Motion: To approve AGM Agenda for the 2022 Year in Review

4. Review & Approval of 2022 AGM Minutes (for the 2021 Year in Review

• 2022 AGM Minutes for the 2021 Year in Review – link to pdf here
• Motion: To approve AGM Minutes for the 2021 Year in Review

5. Review of 2022 10C Monthly Board Meeting Minutes

• Monthly Board of Director Minutes for the 2022 year – link to pdf here
• Motion: To intake the Monthly Board of Director Minutes for the 2022 year into record

6. 2022 10C Financial Statements Review & Context Setting

• Introduction and context from Kerry Daly, Past Chair and Board Finance Committee Member
• 2022 10C Financial Statements prepared and presented Murray Short from RLB – link to pdf here
• Comments and questions
• Motion: To approve the 2022 financial statements for 10 Carden Shared Space, as presented, and accept into record.
• Motion: To acknowledge that in 2022, 10C made the following two payments as its contribution to the operations of 42 Carden Shared Space:
  • $50,000 per the motion at the 2021 AGM to support the servicing of current and future debt obligations. 
  • $60,000 on December 30, 2022 to further support the servicing of current and future debt obligations. 
• Motion: To direct that 10C distribute Net Assets as at End of Year 2022 internally as follows:
  • $21,740 10C Operating Reserve Fund;
  • $80,000 10C Special Projects Fund – to be used for CEBA Loan repayment or other current year financing as required.
• Motion: To appoint RLB Chartered Professional Accountants as the auditor for the 2023 Fiscal Year Ending December 31, 2023

7. Review & Add into Record 2022 Member List

• In 2022, 10C had 153 members: 64 organizations, 71 individuals, 3 students, and 15 Nourish Members. Comment end  
• Review and add into record, the official list of 2022 Members of 10C Shared Space for the period of January 1 to December 31 2022 – link to pdf here
• Motion: To add into record, the Official list of the Members of 10C Shared Space for the year January 1 to December 31 2022

8. 2022 Year in Review Board Report

• From Board Chair, Belinda Leach and Vice-Chair, Jess Haines – link to pdf here

9. Sharing 2022 Highlights, Challenges and Future Vision

• Teamwork makes the dream work!
• Written reflection from Julia & Katie – link to pdf here
• Presentation to be shared in real-time

10. 10C Board Member Overview

Current and Continuing Board Members:

• Jess Haines, Chair (February 2019 – February 2025) 
• Belinda Leach, Past Chair (March 2019 – March 2025)
• Theo Peters, Treasurer (June 2022 – June 2025)
• Elaine Stavnitzky (June 2022 – June 2025)
• Iram Lalima (June 2022 – June 2025)
• Miriam Foell (June 2022 – June 2025)
• Seyi Adaghe (June 2022 – June 2025)
• Suzanne Swanton (June 2022 – June 2025)

Board Member Term Renewals:

• Motion: To approve board member term renewals of Jenn Hillier and Brent Klassen to June 2026, as existing board members who have renewed for a next term.
  • Brent Klassen (June 2023 – June 2026)
  • Jenn Hillier (June 2023 – June 2026)

Incoming Board Members:

• Motion: To approve the nomination of the five following board members to the 10C Shared Space board for an initial three year term starting June 2022:
  • Brenda Doner  (June 2023 – June 2026)
  • Justin Reid  (June 2023 – June 2026)
  • Meaghan Langille  (June 2023 – June 2026)
  • Peter Tesche  (June 2023 – June 2026)
  • Russell Wardell  (June 2023 – June 2026)

Outgoing Board Members

• Motion: To thank these six outgoing board members: Kerry Daly, Samantha Casey, Diana Smith, Dan Lovero, Ian Digby and Amy Kipp for their years of service to 10C. 
  • Kerry Daly, Past Chair (May 2017 – May 2023)
  • Dan Lovero (August 2018 – June 2023)
  • Amy Kipp (August 2018 – April 2023)
  • Ian Digby (September 2018 – November 2022)
  • Samantha Casey (June 2020 – June 2023)
  • Diana Smith (June 2020 – June 2023)

11. Closing

• Motion to close AGM for 2022 year in review.

12. Open Discussion

• Google Jamboard for your ideas, comments, and questions.
• In 2023 and considering the next two years, what’s important to you?